As part of GDPR compliance, visitors from the European Union will have the right to request that you change or delete data that you have collected. GDPR also requires companies collecting data to be able to export that data in a structured manner. In this support post, we will discuss how to modify and delete individual respondent data fields, delete the respondent record and also how to export that data in a structured manner.
Modify & Delete Respondent Data Fields
The first step to modifying or deleting respondent data field is to search for the respondent within your ion console. This can be done by click the Search tab at the top of your ion console and selecting “Search Respondents.”
From here, you can search for a unique piece of data from your respondent to retrieve the respondent record. For example, you might search for the respondent’s email address. You can then click the respondent ID for the respondent record you would like to review.
In the middle of the respondent record, you will find the respondent data that was collected. From here, you can click the pencil icon to modify the data that was collected or hit the garbage can icon to delete the data that was saved into that data field.
Clicking the pencil icon for a given data value will pull up a textbox that you can use to change the value that was stored into your console’s database.
*NOTE: Please note that encrypted data cannot be modified but can be deleted.
Delete Respondent or Download Respondent Snapshot
At the bottom of the respondent record, you will see a section to delete respondent data or download a respondent snapshot. In this section, there is a dropdown you can use to either download a respondent snapshot and/or delete the respondent altogether.
You can select the “Download Respondent Snapshot (json)” option to go to another page with the respondent data shown in a json code block. This provides the respondent data in a structured manner that can be copied and exported out of your ion console.
The “Delete Respondent” option will delete the entire respondent record. Please note that this will not delete data collected in visits to other ion experiences from the same respondent. To remove all instances of a given respondent from your console, please review our Manage data storage and capacity support post which discusses deleting respondents using their IP address.